Privacy
Privacy Policy
Your privacy matters to us. This policy explains what information we collect from you, how we use it and when we may disclose it. Please read this policy carefully. If you have any questions, please contact us. This policy was last updated on March 26, 2024.
What This Policy Covers.
This policy applies to information that we collect from you when you use our services. It does not apply to the privacy practices of third parties, including third-party services that you may use as part of using our services. We are not responsible for the privacy policies of these third parties, and we encourage you to read and understand those privacy policies before using their services.
Information We Collect.
We collect information in two ways – when you provide us information, and automatically when you use our services. We require that you provide us certain information so that we can create your account, including your name and email address. You also have the option of providing your photo, phone number and physical address. Our servers may also automatically collect information about your use of our services, including information about the device that you are using to access our services (including your operating system and hardware type), information about your use of our services (including your web requests, Internet Protocol address, browser type, browser language, and the date and time of your request) and information from cookies (or similar technologies) that may uniquely identify your browser or your account (more information about cookies is provided below). We do not knowingly collect any information from persons under the age of 13.
How We Use Information.
We use the information we collect to provide, maintain, protect and improve our services, to develop new services, to respond to your requests for information, to contact you to inform you about our services (such as to let you know about changes), to enforce the terms that govern your use of our services and to protect ourselves and our customers. We use information we collect from cookies (or similar technologies) to manage and improve our services and your experience using our services. For example, we may use cookies to remember your preferences, to protect your data and to monitor the performance of our service.
When We May Share Information.
We do not share your personal information with any third party, unless (a) we have your prior written permission to do so, (b) we are required to do so by law, (c) we need to enforce our terms of service (including to detect, prevent or address potential violations, fraud, security or technical issues) or (d) we need to protect the rights, property, or personal safety of our employees, customers or the general public in each of (b) – (d) above, only after we give you written notice of any such disclosure. We may share aggregated, non-personally identifiable information publicly to report trends, information about the general use of our services or to improve our services.
How We Protect Information We Collect.
We make good faith efforts to protect our and our customers’ data from unauthorized access, alteration, disclosure or destruction. We encrypt transmissions of information using SSL. We review our information collection, storage and processing practices regularly. We also restrict access to personal information to our employees and contractors who need to know this information in order to help us provide our services. Any employee or contractor who has access to personal information is bound by confidentiality obligations, and may be disciplined or terminated if he or she violates these obligations. However, although we make good faith efforts to store information in a secure operating environment that is not available to the public, we cannot guarantee complete security.
Accessing and Updating Your Personal Information.
Whenever you use our services, you will have the ability to update your personal information through the services. If you do not use our services, but have provided us with your personal information for some other reason (such as to receive our newsletter), you may contact us to request that your information be updated or deleted. We will delete your information from our services when you stop accessing our services, or within a reasonable time after your request.
Information Processed on Behalf of our Customers.
We host and process certain types of personal information on behalf of our customers that is collected by our customers about individuals, including name, email address, phone number, address, preferences and transaction history. We use this information to provide our services to our customers. We have no direct relationship with the individuals whose personal data we process on behalf of our customers, but we work with our customers to help them provide notice to these individuals concerning the purpose for which personal information is collected, and to assist our customers in providing these individuals with access to their personal information in order to correct, amend, or delete their information. We retain personal information that we process on behalf of our customer for as long as needed to provide our services to that customer. We also retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. If our customer requests that we delete this information, we will do so promptly.
Changes.
We may modify this policy occasionally, and we’ll highlight material changes in writing to you. Changes will be effective immediately, but they will not apply retroactively. We will not reduce your rights under this policy without your consent.
These terms were last updated on March 26, 2024.
Gappify, Inc. EU-U.S. Privacy Shield Notice
Gappify, Inc. (“Gappify”, “we”, “us”) adheres to the EU-U.S. Privacy Shield Principles with respect to personal data of residents of the European Economic Area (“EEA”), that we receive from EEA residents who use our websites, and companies in the EEA. We registered for the Privacy Shield list maintained by the U.S. Department of Commerce at https://www.privacyshield.gov/list and our application is active.
This Notice does not apply to data that we collect from employees of our subsidiaries in the EEA or to data that we collect from other jurisdictions; we cover such data in other, separate notices as required.
Types of Personal Data Collected
We may collect the following types of personal data from you when provided on registration:
• Name
• Email address
In addition, upon requested by our Customers using the application, we may collect the following types of data (but not limited to) as authorized by our Customers:
• Name
• Email address
• Company name
• Address information
• Contact information
• Vendor related bank information
• Vendor related invoice data
We may also automatically collect the following types of personal data when you use our websites:
• Location information, which allows us to periodically determine your location
• Computer, device and usage information, which may include (i) internet protocol (IP) address and other technical information about your computer and website usage, such as your browser type and version, time zone setting, and operating system and platform (ii) information specific to the device you use to access the application (including, but not limited to, make, model, operating system, advertising identifier, language, carrier and similar information) and (iii) information about your use of features, functions, or notifications on the device.
Commitment to Subject to the Principles
We subject to the applicable Privacy Shield Principles all personal data that we receive from companies or individuals in the EEA in reliance on the Privacy Shield. We also receive some data in reliance on other compliance mechanisms, including data processing agreements based on the EU Standard Contractual Clauses.
Purposes of Collection and Use
Gappify collects and uses your personal data for one or more of the following purposes: • Administering your access to our websites, mobile sites and mobile applications, including any accounts for which you may have registered • Improving and personalizing your experience on our websites and mobile applications • Providing information about our products and services • Providing products, services and support to you • Communicating with corporate business partners about business matters • Conducting related tasks for legitimate business purposes • Aggregating data; and • Other purposes disclosed at the time of collection.
How to Contact Us
If you have any questions regarding this notice or if you need to update, change or remove personal data that we control, you can do so by contacting privacy@gappify.com or by regular mail addressed to:
Gappify, Inc.
Attn: Privacy
222 Broadway, Floor 22
New York, NY 10038
United States of America
Gappify will respond to your request to access or delete your information within 30 days.
Where do We Disclose the Data Collected in the Application
We share personal data we collect from you with our Customers that have authorized Gappify and its related application(s) to request this data from you. We engage our services as subscriptions to end Customers who use the system to reach out to their vendors/customers (B2B).
In addition, we may provide data to meet Legal Requirements. We may disclose personal data if required to do so by law or in the good faith belief that such action is necessary to (a) comply with a subpoena or similar legal obligation, (b) protect and defend our rights or property, (c) act in urgent circumstances to protect the personal safety of users of any Site or the public, (d) protect against legal liability, or (e) or as otherwise required or permitted by law.
Right to Access
You have the right to access the personal data we have about you on file. To access your personal data, contact privacy@gappify.com.
Choices and Means
You may choose to change your personal data, unsubscribe from email lists, or cancel an account by contacting privacy@gappify.com with information necessary to process the request. You may choose to unsubscribe from our marketing communications by following the instructions or unsubscribe mechanism in the email message.
Independent Dispute Resolution Body
Gappify has committed to respond to complaints and to provide appropriate recourse at no cost to you. If we fail to provide a timely response, or if our response does not address your concern, you may contact JAMS (https://www.jamsadr.com/eu-us-privacy-shield), which provides an independent third-party dispute resolution mechanism based in the United States. Gappify is subject to the investigative and enforcement powers of the Federal Trade Commission (FTC).
In addition, Gappify has committed to cooperate with EU data protection authorities (DPAs) and comply with the advice given by such authorities with regard to human resources data transferred from the EU in the context of the employment relationship.
Arbitration
If you are located in the EEA and have exhausted all other means to resolve your concern regarding a potential violation of Gappify’s obligations under the Privacy Shield Principles, you may seek resolution via binding arbitration. For additional information about the arbitration process please visit the Privacy Shield website: www.privacyshield.gov .
Requirement to Disclose
Gappify may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
Liability
If a third-party service provider providing services on Gappify’s behalf processes personal data from the EEA in a manner inconsistent with the applicable Privacy Shield Principles, Gappify will be liable unless we can prove that we are not responsible for the event giving rise to the damages.